HR Business Tips: EEO-1 reports are due October 30, are you ready?

Posted on October 20, 2015

Each year businesses miss the EEO-1 deadline and face potential penalties. Confirm your report has been filed.

Who must file?

1. All employers with 100 or more employees, excluding state and local governments, school systems, institutions of higher education, Indian tribes and tax-exempt private membership clubs other than labor organizations.
2. Employers with fewer than 100 employees if the company is owned or affiliated with another company and the entire enterprise employees a total of 100 or more employees.
3. All federal contractors who have 50 or more employees and have a contract, subcontract or purchase order amounting to $50,000 or more

How do I file?

Single establishment employers (i.e., employers with only one physical location) can file either a paper form or can submit their report online.

Multi-establishment employers (i.e., employer doing business at more than one location) must complete online:

A report covering the headquarters office

A separate report for each location with 50 or more employees

A separate report for each location with fewer than 50 employees, or a location list that consolidates the data

To file or get more information about filing, go here: http://www.eeoc.gov/employers/eeo1survey/

What information do I need to provide?

The number of employees by race, sex and job category. Remember to provide an opportunity for your employees to self-identify their race and ethnic information. You are required to attempt to allow employees to self-identify. This information should be kept confidential and separate from the employee file. If an employee declines to self-identify, employment records or observer identification may be used.

Make sure your forms and data collection is updated with the most current race and job categories.Current Race/Ethnic categories:

• Hispanic or Latino
• White (Not Hispanic or Latino)
• Black or African American (Not Hispanic or Latino)
• Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino)
• Asian (Not Hispanic or Latino)
• American Indian or Alaska Native (Not Hispanic or Latino)
• Two or More Races (Not Hispanic or Latino

Current Job Categories:

• Executive/Senior Level Officials and Managers
• First/Mid-Level Officials and Managers
• Professionals
• Technicians
• Sales Workers
• Administrative Support Workers
• Craft Workers
• Operatives
• Laborers and Helpers
• Service Workers

For more detailed information about the categories, see: http://www.eeoc.gov/employers/eeo1survey/2007instructions.cfm
A job classification guide can be found here: http://www.eeoc.gov/employers/eeo1survey/jobclassguide.cfm
his article was written by Lauren Sims, an eqHR Solutions Principal Consultant.